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[[toc levels="6"]]

# Current Officers

[[SarahBailey]] - President

[[MariaWebster]] - Vice President

[[LarryLeach]] - Treasurer

[[FrankMathew]] - Resident Artiste

# Officer Goals

SFC budget hearings are in Decemeber and January. As many officers and PSAS members as possible should attend.

We'd also like to host more events this term. See the schedule below for details.

# Events Schedule for Winter 2006

## January

- Jan. 8th
  - contact engineering professors and ask to speak in their classes.
  - turn in food request for Jan. 31st.
  - schedule room in Smith Center for 4pm, Jan. 31st.
- Jan. 10th -- design and print intro meeting posters.
- Jan. 15th
  - put up posters for the intro meeting.
  - begin sending out emails for intro meeting.
  - contact ECE, CS, and ME department to put event on their websites.
  - get butcher paper, letter cut-outs, etc. for the display case.
- Jan. 22nd -- decorate the big display case on the 1st floor of Smith Center.
- Week of Jan. 22nd -- speak in classrooms about intro meeting and collect interest cards.
- Jan. 24th -- PSAS members brainstorm newbie projects.
- Feb 2nd, 4pm -- big PSAS introduction meeting.

## February

- Week of Feb. 5th
  - take down intro meeting posters.
  - contact ACM about collaberating on GIT workshop.
- Feb. 12th
  - schedule FAB 10 with ECE department.
  - food request March 7th GIT workshop (depending on whether the ACM can get food).
- Feb. 19th
  - put up posters for GIT workshop.
  - send out emails for the GIT workshop.
  - contact ECE, and CS department to put event on their websites.
- Feb. 28th -- schedule FAB 10 with ECE department for movie night

## March

- week of March 5th-9th -- put up posters and send emails for movie night.
- GIT workshop 5pm, March 7th.
- Movie night sometime during dead week (March 19-23)

----

# Where to advertise general meetings

There are several email lists that might be useful:

- Shannon Timm's Academic Group mailing list - ask Shannon (<shannonw@pdx.edu>) to send out the mail. This might attract leaders from similar clubs (e.g. the mechanical engineering group).
- The CS mailing list <psumsgs@cs.pdx.edu> - this is a moderated list, and most students will get bounced. Ask Leai (<leai@cecs.pdx.edu>) or another CS office staff to send the mail for you.
- Gerald Recktenwald (<gerry@me.pdx.edu>) is a good contact in the ME department. He's involved with the Oregon Space Grant Consortium, and happily put an announcement on the ME website.
- The ECE department has email lists for the 200, 300, and 400 level students, but I've been unable to get an ECE staff member to send a message on them.
- Tuesday Tidbits is a mailing list for SALP club officers. To post an email, send the message to <leadership@pdx.edu>. The subject must be "Tuesday Tidbits" and the body should be the exact message you want to be sent out. It should be sent no later than the Monday of the week you want it to appear in.
- The Virtual Viking is sent out to the general PSU population and goes out every Friday. Submissions should be mailed to <virtualviking@pdx.edu> before Wednesday at 5pm.
- Send an event to <msgs@oit.pdx.edu> to have the event appear on the login page for webmail.

Sample email message:

    Greetings from PSAS!

    The Portland State Aerospace Society is a student group that designs,
    builds, and launches amateur rockets.  If you're curious about our
    group, feel free to attend an introductory meeting on Wednesday, August
    2nd at 6:00pm in FAB155.  We'll talk about our current projects, show
    launch videos, and answer any questions you have.

    We want you to work on rockets!  PSAS members work on electronics,
    software, motors, airframes, and more.  We also welcome non-technical
    participants who can help with marketing, logo design, launch
    logistics, or communication with the general public.  Everyone is
    welcome to come and watch a launch.

    Again, the introduction meeting will be Wednesday, August 2nd at
    6:00pm.  It will take place in the Fourth Avenue Building.  For a map
    to the Fourth Avenue building, go to http://pdx.edu/map.html and look
    for section 10-D.  Room 155 is next to the Electrical and Computer
    Engineering department office.

    The PSAS website is http://psas.pdx.edu.  Questions can be sent to
    info@psas.pdx.edu.

    Hope to see you there!

SALP publishes a list of bulletin boards that you can put posters in. The ME, CS, and ECE department will also put up posters around FAB, EB, and SB2. A sample poster is attached ([[general_meeting_poster.pdf]]).

----

# Budget

## Sample Budget

[[Sample budget|PsuStudentClub/SampleBudget]] for PSAS.

## Summer 2006 Budget

Apparently, student groups can get a budget of up to $300 for summer term. Budget requests have to be in the first week of the term. We're not sure if that budget extends through September or ends in August. If it extends through September, we could get some of the Black Rock costs covered; travel can only be 1/4 of the budget, so that would be $75.

The budget request forms are a little hard to find (Maddie Enos, the SOC co-coordinator, has them). An electronic copy of what we will submit can be found [[here|PsuStudentClub/BudgetRequestSummer2006]]. _Update:_ PSAS received $200 for summer term and spent $176.45 of it so far (leaving us with $23.55).

## Budget Wish List

Have a good idea how to spend our remaining $200 budget? Post your thoughts on our [[wishlist]].

## How to spend our SOC budget

1. Get the tax ID number of the business you're buying from.
2. Get an expendature request form (found outside SMU 119).
3. On the SDO line, fill in PSAS' index code. Ask Sarah or Jamey for the index code.
4. Fill in the business' tax ID.
5. Make sure you put a good reason for the purchase on the form and fill out all the rest of it.
6. Turn the form into SMU 119 (the SALP office) and tell them your advisor is Shannon Timm.

## Tax IDs

- Outpost.com - 770062030
- Spark Fun - 201617837
- Newegg - 954781122

----

# SFC

[[Updates, forms, and budgets for SFC|PsuStudentClub/SFC]].

## SFC Budget Process 2006-2007

- [[2007 Budget Request|PsuStudentClub/BudgetRequest2007]]
- [[2007 SFC Questionaire Answers|PsuStudentClub/SFCQuestions2007]]
- [[2007 PSAS Hearing times and notes|PsuStudentClub/SFCHearing2007]]

----

# PSAS Constitution

The PSAS constituion be found [[here|PsasConstitution]].

# Background

We've claimed to be a PSU student group since the founding of PSAS. But as far as PSU's student government was concerned, it's only been true once, which was when Andrew and Brian arranged for PSAS to be a student club sometime back in the late 1990's. It was only for a year, and nothing really came of it.

Official student groups get access to a long list of [resources](http://www.salp.pdx.edu/resources.php) funded by part of the more than [$7.6 million in student fees](http://www.aspsu.pdx.edu/external/body.php?bid=4) that all PSU students pay as part of our tuition. The Student Fee Committee, or SFC, is responsible for allocating these funds, and [SFC group budgets](https://sa.pdx.edu/budgets/) are a matter of public record. We hope in the future that we'll be able to fund part of our activities using that money, which could be used for hiring students or staff, for example. The [SFC Guidelines and Procedures](https://www.pdx.edu/media/a/s/ASPSU_SFC_Guidelines_0405.pdf) document is the official reference for the options available with those funds.

However, all student groups must start as [Student Organization Council (SOC)](http://www.studentgroups.pdx.edu/) groups, which have much less money available. This year there are three "levels" of SOC groups. These are roughly as follows:

1. New, small, or inactive clubs: may request a maximum of $400 per year.
2. Somewhat established, medium sized, or somewhat active clubs: may request a maximum of $700 per year. (This number does not seem to be written down anywhere and may be wrong.)
3. Well established, large, highly active clubs: may request a maximum of $1,000 per year.

According to the SFC Guidelines, one of the requirements to become an SFC-funded organization is that a group must have been an SOC club "for at least one full year by the budget submission deadline for SFC funding", which this year is around November 30th, according to the [SFC Timeline](http://www.aspsu.pdx.edu/docs/sfc/timeline.php). It's interesting to note that the SOC is itself an SFC-funded organization, allocated about $30,000 for this year.

There are once-per-month leadership workshops planned for this year, including topics like Robert's Rules of Order and consensus building techniques. Part of the stated purpose of these workshops is to prepare club leaders to interact with student government organizations like the SFC or the student Senate, which follow parliamentary procedure as a matter of course. However, attendance will be tracked and clubs that send representatives regularly will be considered highly active for the purpose of determining funding levels.

All clubs fall into one of nine clusters, which determines what adviser is assigned to the club. The SALP web site [lists these clusters](http://www.salp.pdx.edu/groups.php) (with the exception of Publications), showing the current adviser and list of organizations in each cluster.

The budget request form has a series of specific line items (such as "Telecommunications") with no "Other" category, but according to the SOC Coordinators the intent was to highlight the usual sorts of requests, not to limit anyone to those few categories.

The "Primary Contact" can expect to receive important e-mail from time to time, so this position is somewhat important to the club. Identifying information for the other "Charter Members" is used only to verify enrollment.

On September 30th, 2005, the current SOC Coordinators held an orientation meeting that new SOC groups were required to attend. And quite a crowd did attend. The SOC Coordinators printed 120 copies of their orientation booklet, and ran out; and 15 giant Hot Lips pizzas were devoured and the boxes picked clean in short order, even though Jamey limited himself to two slices. Some of the material handed out or discussed at this orientation does not appear to be available on the web. It might be newly introduced by this year's SOC, but at least some of it was applicable last year as well. The relevant forms might also be available in dead tree format from the [Student Activities and Leadership Programs (SALP)](http://www.salp.pdx.edu/) office or the surrounding student government offices on the first floor and mezzanine levels in Smith Memorial Student Union.

## Past Work

PSAS was represented at the SOC Orientation, and then later the SFC Orientation, by Jamey Sharp. Jamey and the rest of our current group leadership are all not currently eligible to be charter members, since most of us are either about to graduate or have recently graduated and none of us are, in any case, currently enrolled in sufficient credits. (Glenn is perhaps an exception?) Several eligible students have stepped forward to ensure that we have enough signatures to qualify as an SOC group, fortunately.

PSAS fits best in the Academic/Honorary cluster; the current adviser for this cluster is [Shannon Timm](mailto:shannonw@pdx.edu). (Last year the adviser was [Natalee Webb](mailto:natalee@pdx.edu), who is still with SALP but no longer in that role.)

Clubs are not allowed to be named "The PSU X Club" for any X, though they may be called "The X Club at PSU". As we have been called "The Portland State Aerospace Society" for a long time, we have been advised by an SOC Coordinator to consult with the Academic/Honorary adviser on whether we can continue to use this name as an official club.

At the September 30th orientation, Jamey filled out and turned in a Level Self-Assessment, thus marking the first occasion in a long time when he has turned paperwork in a week early. The Club Registration Form, [[PsasConstitution]], and Free Publicity Form were submitted on Monday, October 3rd. The Budget Request form has not yet been submitted.

Jamey has drafted a [[PsasConstitution]] for review by the rest of the current membership.

----

# Active Members

Student groups are often asked how many student members they have. For reference, here is the list of [[current student members|PsuStudentClub/CurrentStudentMembers]]. This is subject to change, and should only be used for rough counts.

----

# Meeting Notes

<div>
  <table>
    <tbody>
      <tr>
        <td>
          <p><strong>Date</strong></p>
        </td>
        <td>
          <p><strong>Comments</strong></p>
        </td>
      </tr>
      <tr>
        <td>
          <p>[[StudentClubMeeting20060802]]</p>
        </td>
        <td>
          <p>General Meeting</p>
        </td>
      </tr>
      <tr>
        <td>
          <p>[[StudentClubMeeting20060507]]</p>
        </td>
        <td>
          <p>Officer Election</p>
        </td>
      </tr>
      <tr>
        <td>
          <p>[[StudentClubMeeting20060426]]</p>
        </td>
        <td>
          <p>Logo discussion</p>
        </td>
      </tr>
      <tr>
        <td>
          <p>[[StudentClubMeeting20060411]]</p>
        </td>
        <td>
          <p>Budget meeting</p>
        </td>
      </tr>
      <tr>
        <td>
          <p>[[StudentClubMeeting20060224]]</p>
        </td>
        <td>
          <p>Meeting with SALP coordinator Shannon Tim about travel and food expenses</p>
        </td>
      </tr>
      <tr>
        <td>
          <p>[[StudentClubMeeting20060209]]</p>
        </td>
        <td>
          <p>Jay met with Shannon Timm to talk about SOC requirements</p>
        </td>
      </tr>
      <tr>
        <td>
          <p>[[PsasElectionMeeting2006]]</p>
        </td>
        <td>
          <p>Officer election</p>
        </td>
      </tr>
      <tr>
        <td>
          <p>[[StudentClubMeeting20051004]]</p>
        </td>
        <td>
          <p>SOC Budget Meeting</p>
        </td>
      </tr>
      <tr>
        <td>
          <p>[[StudentClubMeeting20051003]]</p>
        </td>
        <td>
          <p>SFC Budget Meeting</p>
        </td>
      </tr>
    </tbody>
  </table>
</div>